Applying for jobs online can be frustrating, to say the least. I don’t want to scare you, but this is a true story that I’ve heard from more than one client:
“Recently I summarized my entire work history on a convoluted fill-in-the-blank form, only to have my computer crash right when I pressed “send.” Aargh! Half of the morning lost because of a system malfunction!”
Don’t let this happen to you!
Before you log onto the desired job board, make sure you’ve created your resume in all of these file formats: .doc, .pdf, and .rtf. Double-check each document for accuracy and readability. Save these different versions in a folder that you can access easily.
Now for the tricky part: Some systems will allow you to upload your resume in any kind of format. When this is the case, opt for the .pdf since it will retain the desired appearance. Use the .rtf if you’re forced to cut and paste your resume into a window. (Its plain fonts and regular spacing will prevent strange symbols and funky formatting from appearing in your document.) You can also use text from this file (or the .doc file) for filling in the blanks of an online application. Having multiple formats prepared beforehand will allow you to complete the application more quickly and, hopefully, prevent the system from “timing out” at crucial points in the process.
Voila! No more headaches!
Friday, July 10, 2009
Monday, May 18, 2009
Too many resumes?
A recent survey by College Grad.com indicates that most job seekers expect to send out more than 30 resumes during the course of their job search. As you can imagine, this practice can be problematic on several fronts:
Time. Tailoring a resume and cover letter to a particular job and company can take hours. Doing it 30 or more times can take days. Nonetheless, customized applications are far more effective than generic ones, so it’s critical that you come up with a reasonable schedule for your pending job search. Set a simple weekly goal – say three applications a week – then stick to it. You’ll feel better about your job search if you know that you’re accomplishing something.
Details. When you’ve got 30 “irons in the fire,” it’s hard to keep track of everything. Why not create a spreadsheet to monitor your efforts? List details like the position you applied for, when you submitted your application (and to whom), if and when you heard back, next steps, etc. That way, when the recruiter from XYZ Corporation calls for a screening interview in two months, you won’t be caught off guard!
Energy. Applying for the job doesn’t end when you hit “submit.” It’s important to manage your job search by networking with peers who are in the industry, keeping current on trends and best practices, managing your online presence, and following up with recruiters once you’ve initiated contact.
Although numbers are important when it comes to the job search, so are preparation, quality, and perseverance. Remember: You’re not just looking for a job, you’re building a reputation!
Time. Tailoring a resume and cover letter to a particular job and company can take hours. Doing it 30 or more times can take days. Nonetheless, customized applications are far more effective than generic ones, so it’s critical that you come up with a reasonable schedule for your pending job search. Set a simple weekly goal – say three applications a week – then stick to it. You’ll feel better about your job search if you know that you’re accomplishing something.
Details. When you’ve got 30 “irons in the fire,” it’s hard to keep track of everything. Why not create a spreadsheet to monitor your efforts? List details like the position you applied for, when you submitted your application (and to whom), if and when you heard back, next steps, etc. That way, when the recruiter from XYZ Corporation calls for a screening interview in two months, you won’t be caught off guard!
Energy. Applying for the job doesn’t end when you hit “submit.” It’s important to manage your job search by networking with peers who are in the industry, keeping current on trends and best practices, managing your online presence, and following up with recruiters once you’ve initiated contact.
Although numbers are important when it comes to the job search, so are preparation, quality, and perseverance. Remember: You’re not just looking for a job, you’re building a reputation!
Friday, April 24, 2009
How should I handle letters of recommendation?
When a supervisor, coworker, or client offers to write you a letter of recommendation, graciously accept! These endorsements can prove invaluable, especially if you use them strategically. My favorite way to capitalize on a letter of recommendation is during the interview process. Instead of twiddling your thumbs during that indomitable stretch between the interview and the call back, be proactive! Within 24 hours of the interview, send the recruiter a thank-you note. Several days later, follow up with correspondence reiterating your interest in the position. Be sure to include a letter or two of recommendation as evidence of your ability to… perform the job, work on a team, deliver quality service, trouble-shoot technical issues (or whatever point you’re trying to demonstrate).
If you’re applying for multiple positions – or delaying your job search until a later date – ask your contact for a “generic letter” that addresses the “Hiring Manager” as opposed to a specific person or “To Whom It May Concern.” In some situations, an employer will ask for letters of recommendation during the application process or at the interview, so it’s good to be prepared beforehand.
Finally, why not ask your references if they would also be willing to recommend you on LinkedIn, the online professional networking site? It’s a simple process and highly visible – to friends, colleagues, and potential employers around the world. That way, you can refer recruiters to your profile, which provides a comprehensive overview of your skills and abilities, i.e. portfolio, extended resume, white papers, websites, blogs, and more!
If you’re applying for multiple positions – or delaying your job search until a later date – ask your contact for a “generic letter” that addresses the “Hiring Manager” as opposed to a specific person or “To Whom It May Concern.” In some situations, an employer will ask for letters of recommendation during the application process or at the interview, so it’s good to be prepared beforehand.
Finally, why not ask your references if they would also be willing to recommend you on LinkedIn, the online professional networking site? It’s a simple process and highly visible – to friends, colleagues, and potential employers around the world. That way, you can refer recruiters to your profile, which provides a comprehensive overview of your skills and abilities, i.e. portfolio, extended resume, white papers, websites, blogs, and more!
Friday, March 13, 2009
Six tips for job fair success
Although hiring quotas have dropped in recent months, some employers still expect to boost their workforces at upcoming job fairs. In fact, historically, spring is the season for career-related events. Be ready for such recruiting extravaganzas by following these six easy steps:
1: Keep it simple. Select clothing, fragrances and jewelry that don’t detract from your professional image. The employer’s attention should be directed toward you and your qualifications… not the barbell in your eyebrow.
2: Don’t come empty-handed. Bring a current resume that presents your education, experience and accomplishments in a meaningful way. Make it compelling and concise – easily skimmed in 20 seconds or less!
3: Do your research. Take time to learn about the companies who will be at the fair – research their products, corporate culture, and job openings. Show the recruiter that you’re resourceful and well-prepared.
4: Practice makes perfect. Prepare a short statement about yourself and your background to share with employers. Say it out loud in front of the mirror a few times – and don’t forget to smile!
5: Don’t be shy. Don't forget to pick up a nametag when you check in at the Job Fair. Write your name in large, legible letters so that it can be read 10 feet away. Place the nametag securely on the right side of your chest.
6: Your future is in the cards. Be sure to collect business cards from the recruiters you meet. You’ll want to follow up with thank-you notes or other correspondence after the Job Fair. Small courtesies make big impressions and can lead to interviews and job offers!
1: Keep it simple. Select clothing, fragrances and jewelry that don’t detract from your professional image. The employer’s attention should be directed toward you and your qualifications… not the barbell in your eyebrow.
2: Don’t come empty-handed. Bring a current resume that presents your education, experience and accomplishments in a meaningful way. Make it compelling and concise – easily skimmed in 20 seconds or less!
3: Do your research. Take time to learn about the companies who will be at the fair – research their products, corporate culture, and job openings. Show the recruiter that you’re resourceful and well-prepared.
4: Practice makes perfect. Prepare a short statement about yourself and your background to share with employers. Say it out loud in front of the mirror a few times – and don’t forget to smile!
5: Don’t be shy. Don't forget to pick up a nametag when you check in at the Job Fair. Write your name in large, legible letters so that it can be read 10 feet away. Place the nametag securely on the right side of your chest.
6: Your future is in the cards. Be sure to collect business cards from the recruiters you meet. You’ll want to follow up with thank-you notes or other correspondence after the Job Fair. Small courtesies make big impressions and can lead to interviews and job offers!
Thursday, February 12, 2009
How many references should I have?
During the interview process, employers want to connect with folks who know you in different ways. Student, employee and team member/co-worker are the most common frames of reference, so be sure to include at least one employer and one faculty member on your list of references. (Avoid featuring personal friends and family members -- who are less objective -- as references.)
Provide the names of at least three people -- no more than five -- and be sure to note their connection to you, e.g. teacher, supervisor, colleague. List an email address and work phone number for each reference, too.
Finally, and most importantly, notify your references of your job search. Provide them a current copy of your resume as well as a description of the job you’re applying for and the name of the person who may be contacting them. They’ll be better able to offer an endorsement if they’re prepared for the call!
Provide the names of at least three people -- no more than five -- and be sure to note their connection to you, e.g. teacher, supervisor, colleague. List an email address and work phone number for each reference, too.
Finally, and most importantly, notify your references of your job search. Provide them a current copy of your resume as well as a description of the job you’re applying for and the name of the person who may be contacting them. They’ll be better able to offer an endorsement if they’re prepared for the call!
Thursday, January 15, 2009
Help! I'm starting a new job!
Congratulations! You've made it through the application and interview process. Now it's time to get to work. Transitioning into an unfamiliar work environment can be daunting: New people, policies and protocols. Here are a few tips to make the switch a little easier:
Prepare! First of all, do your research. Take some time to learn about your new employer. Review their web site to get a feel for the company’s culture. Talk to people in your network who have worked there. Find out about their clients – and competitors.
Think ahead. What should you wear? When should you show up? Where can you park? What about lunch? A quick call to Human Resources can help you avoid those first-day jitters.
Ask questions. It's better to do something right the first time than have to do it over. A few questions can help clarify expectations while increasing your productivity and confidence.
Be polite. Turn off your cell phone when you’re at the office, and refrain from using the company email account for personal correspondence. Many organizations monitor computer use, including internet access, IM and Facebook. (Any information shared via your employer’s network is “fair game,” so beware!)
Wait. Quietly watch how the team works together. How are ideas expressed and decisions reached? Who has the power (and who doesn’t)? There will be plenty of time for you to voice your opinion, share your ideas, and contribute to the team. In the meanwhile, try to hold your tongue and observe the group’s dynamics.
Work hard. Enjoy using the knowledge and skills you’ve acquired throughout your. After all, that’s why you’re there!
Prepare! First of all, do your research. Take some time to learn about your new employer. Review their web site to get a feel for the company’s culture. Talk to people in your network who have worked there. Find out about their clients – and competitors.
Think ahead. What should you wear? When should you show up? Where can you park? What about lunch? A quick call to Human Resources can help you avoid those first-day jitters.
Ask questions. It's better to do something right the first time than have to do it over. A few questions can help clarify expectations while increasing your productivity and confidence.
Be polite. Turn off your cell phone when you’re at the office, and refrain from using the company email account for personal correspondence. Many organizations monitor computer use, including internet access, IM and Facebook. (Any information shared via your employer’s network is “fair game,” so beware!)
Wait. Quietly watch how the team works together. How are ideas expressed and decisions reached? Who has the power (and who doesn’t)? There will be plenty of time for you to voice your opinion, share your ideas, and contribute to the team. In the meanwhile, try to hold your tongue and observe the group’s dynamics.
Work hard. Enjoy using the knowledge and skills you’ve acquired throughout your. After all, that’s why you’re there!
Wednesday, December 24, 2008
How to survive a layoff
Last month, US employers cut 533,000 nonfarm jobs – a fact that makes even the most tenured employees feel a little anxious about their job security. If you’re like most people, a scary little question continues to creep into your consciousness, “What if it happens to me?” The answer? Be prepared!
BEFORE A LAYOFF
Update your resume. Don’t wait for the pink slip before you polish up your resume. Make sure your CV represents your education and experience in a compelling way that sets you apart from the competition. Why not feature evidence of your accomplishments and examples of professional development, too?
Re-evaluate your financial situation. Cut back on spending and start an emergency fund that could tide you over during a period of unemployment. Experts typically recommend a reserve that will cover six months’ worth of expenses.
Make new friends (and connect with the old ones). Start talking with colleagues and peers now. Make a point of going to trade association meetings. Attend conferences. Join online groups that are related to your industry or expertise. In other words, get out there!
DURING A LAYOFF
Don’t panic. When HR gives you the bad news, be sure to get the details, too. Can you expect severance pay (and for how long)? Will insurance coverage continue (and at what rate)? Will the company help with outplacement? What happens to your retirement plan, stock options and life insurance? Is there a separation agreement that prevents you from working for a competitor? Don’t rush to sign the severance document. Take some time and read it through. Then consider negotiating the terms if you feel it’s appropriate.
Be nice. This is not the time to burn bridges; make every effort to be cordial to your co-workers, respectful of your boss, and positive about the company. You never know who might be in the position to hire you on down the road.
Know your options. Check with your state’s Department of Labor to find out about unemployment insurance (which provides temporary income for workers who become involuntarily unemployed), including the amount and duration of benefits. Check into COBRA, a federal law that allows you to continue your health care coverage during a period of unemployment.
You may also want to take advantage of state and federal programs that provide support and networking events for displaced workers as well as online job banks, job fairs and job skill development classes.
AFTER A LAYOFF
Keep working. Conducting a job search is hard work that requires creativity and stamina. Resist the temptation to slack off. Instead, keep getting up at the “normal” time, continue getting dressed in the morning, and try to maintain a regular schedule. Tweak your resume. Perfect your cover letter. Post them online and distribute them to your network. In short, get the word out!
Build credibility. Use your spare time to gain additional skills by pursuing a certification or taking a class. If these options aren’t in the budget, why not start a blog or respond to questions in online forums? Establish yourself as a Subject Matter Expert; then refer recruiters to your posts.
Never eat alone. Invite former colleagues (and competitors) out for coffee and use the time to pick their brains… ask for leads and cultivate contacts… build your network.
Freelance. Look for projects, consulting work and other opportunities to get your foot in the door with potential employers. Not only will it generate some income, it just might position you to snag the company’s next job opening.
Hang in there. Perseverance is the key to a successful job search. So get started, and keep going. After all, tomorrow may be the day that you land a great new job!
BEFORE A LAYOFF
Update your resume. Don’t wait for the pink slip before you polish up your resume. Make sure your CV represents your education and experience in a compelling way that sets you apart from the competition. Why not feature evidence of your accomplishments and examples of professional development, too?
Re-evaluate your financial situation. Cut back on spending and start an emergency fund that could tide you over during a period of unemployment. Experts typically recommend a reserve that will cover six months’ worth of expenses.
Make new friends (and connect with the old ones). Start talking with colleagues and peers now. Make a point of going to trade association meetings. Attend conferences. Join online groups that are related to your industry or expertise. In other words, get out there!
DURING A LAYOFF
Don’t panic. When HR gives you the bad news, be sure to get the details, too. Can you expect severance pay (and for how long)? Will insurance coverage continue (and at what rate)? Will the company help with outplacement? What happens to your retirement plan, stock options and life insurance? Is there a separation agreement that prevents you from working for a competitor? Don’t rush to sign the severance document. Take some time and read it through. Then consider negotiating the terms if you feel it’s appropriate.
Be nice. This is not the time to burn bridges; make every effort to be cordial to your co-workers, respectful of your boss, and positive about the company. You never know who might be in the position to hire you on down the road.
Know your options. Check with your state’s Department of Labor to find out about unemployment insurance (which provides temporary income for workers who become involuntarily unemployed), including the amount and duration of benefits. Check into COBRA, a federal law that allows you to continue your health care coverage during a period of unemployment.
You may also want to take advantage of state and federal programs that provide support and networking events for displaced workers as well as online job banks, job fairs and job skill development classes.
AFTER A LAYOFF
Keep working. Conducting a job search is hard work that requires creativity and stamina. Resist the temptation to slack off. Instead, keep getting up at the “normal” time, continue getting dressed in the morning, and try to maintain a regular schedule. Tweak your resume. Perfect your cover letter. Post them online and distribute them to your network. In short, get the word out!
Build credibility. Use your spare time to gain additional skills by pursuing a certification or taking a class. If these options aren’t in the budget, why not start a blog or respond to questions in online forums? Establish yourself as a Subject Matter Expert; then refer recruiters to your posts.
Never eat alone. Invite former colleagues (and competitors) out for coffee and use the time to pick their brains… ask for leads and cultivate contacts… build your network.
Freelance. Look for projects, consulting work and other opportunities to get your foot in the door with potential employers. Not only will it generate some income, it just might position you to snag the company’s next job opening.
Hang in there. Perseverance is the key to a successful job search. So get started, and keep going. After all, tomorrow may be the day that you land a great new job!
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